Southern Illinois Healthcare

OFFICE ASSISTANT III

Posted Date 1 month ago(2/27/2020 2:13 PM)
Requisition ID
2020-5282
Job Locations
US-IL-Carbondale
Category
Office & Clerical
Position Type
Temporary Full Time
Shift
8AM-4:30PM
Weekend Requirement
Weekends as required
Department
Materials Management

Overview

Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).

Responsibilities

Role Specific Responsibilities

  • OA 1-IV - Greets visitors, answers telephones, and relays messages to appropriate staff members.
  • OA 1-IV - Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
  • OA 1-IV - Sort and distribute department mail. Open, sort, review and prioritize mail.  Bring priority items to supervisor’s attention.
  • OA II-IV - Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents.
  • OA II-IV - Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
  • OA III-IV - Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes.  Fax, photocopy and distribute material as directed.
  • OA III-IV- Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

Qualifications

Associate's degree required.

Three years of experience required.

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