Southern Illinois Healthcare

OFFICE ASSISTANT III

Posted Date 2 months ago(2/21/2020 3:31 PM)
Requisition ID
2020-5259
Job Locations
US-IL-Carbondale
Category
Office & Clerical
Position Type
Full Time
Shift
8AM-4:30PM
Weekend Requirement
None
Department
Quality Improvement

Overview

Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).

Responsibilities

Role Specific Responsibilities
o Greets visitors, answers telephones, and relays messages to appropriate staff members.
o Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
o Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents.
o Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
o Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.
o Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.
o Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.
o Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

Qualifications

Associate's degree required.

Three years of experience required, five years of experience preferred.

 

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